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Employment

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Current employment opportunities at ACLS are shown below. Please refer to the job descriptions for requirements and application procedures. 

ACLS is an equal opportunity employer. We are committed to creating an inclusive environment for our employees and welcome applications from all individuals, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service.  ACLS provides a competitive package of salary and benefits.



Job Title: Operations Coordinator, Office of Fellowship and Public Programs

Location of position: New York City

Reports to: Manager of fellowship program and public programs

ACLS Mission and Overview

The American Council of Learned Societies (ACLS), a private, nonprofit federation of 75 national scholarly organizations, is the preeminent representative of American scholarship in the humanities and related social sciences. Since our founding in 1919, ACLS has worked to advance humanistic studies by awarding fellowships and strengthening relations among learned societies. Other activities include support for scholarly conferences, reference works, and scholarly communication. ACLS currently has a staff of 27, all of whom work out of our office in New York City.

Overview of Department

The Office of Fellowship and Public Programs develops, administers, and evaluates innovative programs that support humanities research and broaden the relationship of humanities scholarship to society. These efforts include managing 12 different fellowship and grant programs that fund research by humanities scholars—college and university faculty and graduate students, as well as independent scholars—who work in various fields of study and employ a range of research methods. Our portfolio of programs is dynamic and evolves regularly, in response to changes in the humanities and higher education more generally. Fellows and grantees in all programs are selected through a rigorous peer review process. The operations coordinator joins the manager, the directors of fellowship programs and of public programs, two program officers, two program associates, and the manager’s administrative assistant, to support these programs. In the 2017-18 season, the fellowship and public programs division made over 270 awards totaling over $20 million, selected from over 2,800 applications, and drawing on over 500 peer reviewers. 

Job Summary

The operations coordinator is responsible for aiding the manager in the administration and operations of ACLS’s peer-reviewed fellowship and grant programs, from the development of application materials through coordination of stipend payments. She/he manages timelines and optimizes processes to fulfill the objectives set by the manager and program directors. The operations coordinator, in conjunction with the administrative assistant, maintains and updates fellowship files and the online fellowship environment, and is a key point of contact for inquiries from administrators, applicants, fellows, and reviewers about program requirements and processes. 

Responsibilities include but are not limited to: 

  • Assist the manager in determining and overseeing fellowship competition annual calendar with dates for major events and activities, with input from the directors 
  • Work with the manager and administrative assistant to maintain and update fellowship- and grant-related materials on- and off-line, and process payments and reimbursements for program-related activities 
  • Ensure accuracy and integrity of office’s physical and electronic files, including the implementation of sensitive/confidential information and archival retention policies, for materials associated with applications, fellows, potential and actual reviewers, and institutions, and for the information within fellowship-related web-based portals and the office’s portion of ACLS’s website 
  • Oversee annual updates/improvements to and day-to-day functionality of application system and fellowship selection processes, including web portal-database interfaces and data imports, assignment of peer reviewers and reporting of reviewer’s evaluations within the database, and creation and refinement of award materials and forms for recipients
  • Communicate with applicants, fellows, reviewers, and grants officers and other relevant administrators to answer inquiries and resolve issues related to specific program requirements and eligibility, technical or substantive issues with web portals, and determination and distribution of stipends and other funding 
  • Coordinate activities with other ACLS departments as necessary, particularly with the finance office to process program-related payments, address information, and tax forms, and with international programs to aid their efforts and encourage operational consistency 
  • Compile lists of fellows and reviewers and other program-related information for ACLS’s annual meeting, reports to the board, etc., on an ad hoc basis 

Desired Qualifications:

  • Bachelor’s degree
  • Experience in not-for-profit or academic administration 
  • Familiarity with the academic humanities and its organizational structure 
  • Excellent written and oral communication skills
  • Superior organizational skills with formidable attention to detail
  • Ability to multi-task and prioritize assignments in a deadline-driven environment
  • Capacity to work both independently and collaboratively
  • Willingness to try new tasks and learn on the job
  • Reliability, humility, and a willingness to pitch in when necessary 
  • Problem-solving skills demonstrating flexibility and initiative 
  • Proficient in MS Office, particularly Word and Excel, and database software 
  • Eligible to work in the United States 
  • Experience dealing with confidential information preferred 

How to Apply:

For immediate consideration, please email your resume and cover letter to the attention of the director of fellowship programs and director of public programs at search@acls.org. Please indicate your name and “Operations Coordinator, Office of Fellowship Programs" in the subject line. Applications submitted without a personalized cover letter will not be considered. Thank you for your interest in career opportunities with ACLS. Due to high volume, only those candidates selected for an interview will be contacted. 

The position offers a salary between $55,000-65,000, depending on experience, and ACLS provides a competitive package of benefits. 

The anticipated start date for the position is July 1, 2018.



Job Title: Program Associate, Office of Fellowship and Public Programs

Location of position: New York City

Reports to: Director of fellowship programs and director of public programs

ACLS Mission and Overview

The American Council of Learned Societies (ACLS), a private, nonprofit federation of 75 national scholarly organizations, is the preeminent representative of American scholarship in the humanities and related social sciences. Since our founding in 1919, ACLS has worked to advance humanistic studies by awarding fellowships and strengthening relations among learned societies. Other activities include support for scholarly conferences, reference works, and scholarly communication. ACLS currently has a staff of 27, all of whom work out of our office in New York City.

Overview of Department

The Office of Fellowship and Public Programs develops, administers, and evaluates innovative programs that support humanities research and broaden the relationship of humanities scholarship to society. These efforts include managing 12 different fellowship and grant programs that fund research by humanities scholars—college and university faculty and graduate students, as well as independent scholars—who work in various fields of study and employ a range of research methods. Our portfolio of programs is dynamic and evolves regularly, in response to changes in the humanities and higher education more generally.  Fellows and grantees in all programs are selected through a rigorous peer review process. The program associate joins the director of fellowship programs, the director of public programs, two program officers, another program associate, a manager, and an administrative assistant to support these programs. In the 2017-18 season, the fellowship and public programs division made over 270 awards totaling over $20 million, selected from over 2800 applications, and drawing on over 500 peer reviewers.

Job Summary

The program associate assists with all aspects of program administration. This role supports the team in the day-to-day operations of fellowship and grant competitions, the maintenance and analysis of information and data on current and past programs, the organization of events and outreach connected with these programs, and the research and development of new programming. The program associate is often the first point of contact with applicants to fellowship programs, receives general inquiries, and communicates with current and past fellows and reviewers on a range of subjects.

Responsibilities include but are not limited to:

  • Assist with maintaining the accuracy, functionality, and integrity of program-related database records and ACLS web-based portals, including those associated with applications, fellows, reviewers, and colleges and universities
  • Communicate with applicants, fellows, and reviewers, e.g., to coordinate the provision of feedback on proposals, track reviewer invitations, gather fellows’ reports, and troubleshoot basic technical difficulties with web portals
  • Research and analyze trends, impacts, various statistical data, and other information related to applications, fellowships, and reviewers, from internal records and external sources
  • Draw on internal data and external media sources to inform outreach efforts to ACLS constituencies
  • Produce materials for use during selection panels and workshops, proofread and contribute to the drafting of website materials, and compile information to be included in reports to funders and grant applications
  • Organize logistics for workshops and meetings on- and off-site, and help manage the events
  • Coordinate activities with other ACLS departments as necessary, including collaborating with web and information systems on technical projects and processing some fellowship-related payment requests with finance
  • Carry out administrative duties, including answering general telephone and email inquiries, greeting and directing visitors, and sorting and distributing mail to office

Desired Qualifications:

  • Bachelor’s degree in a field of the humanities or related social sciences
  • Some experience in an administrative capacity or office environment
  • Excellent written and oral communication skills
  • Keen organizational skills and attention to detail
  • Ability to multi-task and prioritize assignments in a deadline-driven environment
  • Capacity to work both independently and collaboratively
  • Effective interpersonal skills
  • Willingness to try new tasks and learn skills on the job
  • Proficiency in MS Office, particularly Word and Excel
  • Reliability, humility, and a willingness to pitch in when necessary
  • Experience with databases and event planning preferred
  • An interest in the humanities, philanthropy, and higher education
  • Must be willing and able to travel to multi-day events within the US 1-2 times a year, and to staff infrequent after-hour and weekend events
  • Eligible to work in the United States

How to Apply:

For immediate consideration, please email your resume and cover letter to the attention of the director of fellowship programs and the director of public programs at search@acls.org. Please indicate your name and “Program Associate, Office of Fellowship and Public Programs" in the subject line. Applications submitted without a personalized cover letter will not be considered.

Thank you for your interest in career opportunities with ACLS. Due to high volume, only those candidates selected for an interview will be contacted.  

The anticipated start date for the position is June 1, 2018




Vice President and Chief Operating Officer

The American Council of Learned Societies (ACLS) invites nominations and applications for the position of Vice President and Chief Operating Officer.

A private, nonprofit federation of 75 national scholarly organizations, ACLS is the preeminent representative of American scholarship in the humanities and related social sciences. Advancing scholarship by awarding fellowships and strengthening relations among learned societies is central to its work. Other priorities include support for scholarly conferences, reference works, and innovations in scholarly communication. 

Since its founding in 1919, ACLS has provided the humanities and related social sciences with leadership, opportunities for innovation, and national and international representation. ACLS fellows and grantees are engaged in creating new knowledge that benefits our understanding of the world. ACLS is the leading private institution supporting scholars across a variety of humanistic disciplines. In the 2017 competition year, ACLS will award more than $20 million to over 325 scholars worldwide. The Council has also long supported new methods and subjects of humanities scholarship, and new fellowship programs address digital humanities, collaborative research, and scholars at work outside the academy. 

Reporting to the President, the Vice President and Chief Operating Officer will direct and manage all ACLS programs, operations, and governance procedures, as well as supervise staff. S/he will assist the President in representing the ACLS to the academic community, policy makers, and the public, and will aid in strategic planning for ACLS future directions. The Vice President is also charged with strengthening ACLS as a federation of member learned societies and with developing and advancing constructive relations with current and potential foundation partners. 

Evaluation of candidate materials will begin immediately and continue until a new Vice President and Chief Operating Officer is selected. For best consideration, nominations and applications should be sent to: 

Shelly Weiss Storbeck, Managing Partner
Anne Koellhoffer, Associate
ACLSVicePresident@storbecksearch.com