Current employment opportunities at ACLS are shown below. Please refer to the job descriptions for requirements and application procedures.
ACLS is an equal opportunity employer. We are committed to creating an inclusive environment for our employees and welcome applications from all individuals, without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, parental status, or military service. ACLS provides a competitive package of salary and benefits.
Job Title: Operations Coordinator, Office of Fellowship and Public
Location of position: New York City
Reports to: Manager of fellowship program and public programs
ACLS Mission and Overview
The American Council of Learned
Societies (ACLS), a private, nonprofit federation of 75 national scholarly
organizations, is the preeminent representative of American scholarship in the
humanities and related social sciences. Since our founding in 1919, ACLS has
worked to advance humanistic studies by awarding fellowships and strengthening
relations among learned societies. Other activities include support for
scholarly conferences, reference works, and scholarly communication. ACLS currently
has a staff of 27, all of whom work out of our office in New York City.
Overview of Department
The Office of Fellowship and Public Programs develops, administers, and evaluates innovative programs that support humanities research and broaden the relationship of humanities scholarship to society. These efforts include managing 12 different fellowship and grant programs that fund research by humanities scholars—college and university faculty and graduate students, as well as independent scholars—who work in various fields of study and employ a range of research methods. Our portfolio of programs is dynamic and evolves regularly, in response to changes in the humanities and higher education more generally. Fellows and grantees in all programs are selected through a rigorous peer review process. The operations coordinator joins the manager, the directors of fellowship programs and of public programs, two program officers, two program associates, and the manager’s administrative assistant, to support these programs. In the 2017-18 season, the fellowship and public programs division made over 270 awards totaling over $20 million, selected from over 2,800 applications, and drawing on over 500 peer reviewers.
The operations coordinator is responsible for aiding the manager in the administration and operations of ACLS’s peer-reviewed fellowship and grant programs, from the development of application materials through coordination of stipend payments. She/he manages timelines and optimizes processes to fulfill the objectives set by the manager and program directors. The operations coordinator, in conjunction with the administrative assistant, maintains and updates fellowship files and the online fellowship environment, and is a key point of contact for inquiries from administrators, applicants, fellows, and reviewers about program requirements and processes.
Responsibilities include but are not limited to:
- Assist the manager in determining and overseeing fellowship competition annual calendar with dates for major events and activities, with input from the directors
- Work with the manager and administrative assistant to maintain and update fellowship- and grant-related materials on- and off-line, and process payments and reimbursements for program-related activities
- Ensure accuracy and integrity of office’s physical and electronic files, including the implementation of sensitive/confidential information and archival retention policies, for materials associated with applications, fellows, potential and actual reviewers, and institutions, and for the information within fellowship-related web-based portals and the office’s portion of ACLS’s website
- Oversee annual updates/improvements to and day-to-day functionality of application system and fellowship selection processes, including web portal-database interfaces and data imports, assignment of peer reviewers and reporting of reviewer’s evaluations within the database, and creation and refinement of award materials and forms for recipients
- Communicate with applicants, fellows, reviewers, and grants officers and other relevant administrators to answer inquiries and resolve issues related to specific program requirements and eligibility, technical or substantive issues with web portals, and determination and distribution of stipends and other funding
- Coordinate activities with other ACLS departments as necessary, particularly with the finance office to process program-related payments, address information, and tax forms, and with international programs to aid their efforts and encourage operational consistency
- Compile lists of fellows and reviewers and other program-related information for ACLS’s annual meeting, reports to the board, etc., on an ad hoc basis
- Bachelor’s degree
- Experience in not-for-profit or academic administration
- Familiarity with the academic humanities and its organizational structure
- Excellent written and oral communication skills
- Superior organizational skills with formidable attention to detail
- Ability to multi-task and prioritize assignments in a deadline-driven environment
- Capacity to work both independently and collaboratively
- Willingness to try new tasks and learn on the job
- Reliability, humility, and a willingness to pitch in when necessary
- Problem-solving skills demonstrating flexibility and initiative
- Proficient in MS Office, particularly Word and Excel, and database software
- Eligible to work in the United States
- Experience dealing with confidential information preferred
How to Apply:
For immediate consideration, please email your resume and cover letter to the attention of the director of fellowship programs and director of public programs at email@example.com. Please indicate your name and “Operations Coordinator, Office of Fellowship Programs" in the subject line. Applications submitted without a personalized cover letter will not be considered. Thank you for your interest in career opportunities with ACLS. Due to high volume, only those candidates selected for an interview will be contacted.
The position offers a salary between $55,000-65,000, depending on experience, and ACLS provides a competitive package of benefits.
The anticipated start date for the position is July 1, 2018.